July 02, 2019
Fountain of Life Transporting Children and Young People Policy
There will be occasions when staff/volunteers are expected or asked to transport children as part of their duties. Staff/volunteers, who are expected to use their own vehicles for transporting children should ensure that the vehicle is roadworthy, with a current MOT certificate, appropriately insured (for staff this means insurance for business use) and that the maximum capacity is not exceeded. Drivers should do their utmost to spend the least amount of time alone in a car with a young person and where transporting a number of children/young people, should be mindful of not leaving the most vulnerable in the car until last where possible. If possible two adults should travel with the children.
It is a legal requirement that all passengers should wear seat belts and it is the responsibility of the staff member to ensure that this requirement is met. Staff/volunteers should also be aware of current legislation and adhere to the use of car seats for younger children. Where staff/volunteers transport children in a vehicle, which requires a specialist license/insurance e.g. PCV or LGV - they should ensure that they have an appropriate license and insurance to drive such a vehicle. Where youth trips take place using the minibus, two drivers should be present in accordance with our minibus policy.
It is inappropriate for staff to offer lifts to a child or young person outside their normal working duties, unless this has been brought to the attention of the line manager and has been agreed with the parents/carers.
There may be occasions where the child or young person requires transport in an emergency situation or where not to give a lift may place a child at risk. Such circumstances must always be recorded and reported to a manager and parents/carers.
The Fountain of Life should keep records of driving licence, MOT and insurance details for all paid workers using their cars for work.
This means that team leaders should:
- ensure workers are aware of appropriate guidelines for transporting children and young people
This means that workers should:
- ensure they are fit to drive and free from any drugs, alcohol or medicine which is likely to impair judgment and/ or ability to drive
- be aware that the safety and welfare of the child is their responsibility until they are safely passed over to a parent/carer
- ensure that their behaviour is appropriate at all times
- ensure that there are proper arrangements in place to ensure vehicle, passenger and driver safety. This includes having proper and appropriate insurance for the type of vehicle being driven
- ensure that any impromptu or emergency arrangements of lifts are notified and agreed with managers
Review: May 2020